Get Paid Faster. Close the Books Sooner.
Q360 Payments is a fully embedded payment processing solution that collects credit card and ACH payments and automatically posts them to your general ledger. No more manual reconciliation.
Payment Processing That Actually Connects to Your Books
Most systems integrators use three entities to collect and track payments: a credit card processor to collect card payments, a bank to collect ACH and receive funds, and their ERP to report everything. Every transaction means moving data across all three — apply the payment, record the fee, match the deposit, post the journal entry. Multiply that across hundreds of invoices a month and you’ve built a month-end close process that takes days longer than it needs to.
Q360 Payments eliminates that entirely. Accept credit cards and ACH bank transfers directly inside Q360, and watch every transaction post automatically to your accounts receivable, your general ledger, and your deposit records — including the processing fee and any surcharge. No double entry. No reconciliation step. No waiting until month-end to know where you stand.
Work Smarter Without Leaving Your Workflow
Credit Card and ACH, Side by Side
Accept Visa, Mastercard, American Express, Discover, debit cards, and ACH bank transfers — all through the same payment workflow inside Q360.
Automated Recurring Billing
Set up repeating payment schedules for service contracts and RMR. keeping your cash flow predictable and your team focused on what matters.
Secure Payment Vault
Store customer payment methods on file using PCI-compliant tokenization. Card numbers never touch your servers — only a secure token is retained for future use.
Zero-Touch Reconciliation
Every payment automatically updates your A/R balance and posts journal entries — including processing fees and surcharges — the moment a transaction clears.
The Payment Options Your Customers Expect
Q360 Payments supports credit cards, debit cards (American & Canadian), and ACH bank transfers from checking or savings accounts — so your customers can pay the way they prefer. For the large invoices common in the trades, ACH bank transfers are dramatically more cost-effective than card processing. Most businesses choose to offer both and let the invoice size guide the choice.
- Visa, Mastercard, American Express, Discover, and debit cards
- ACH bank transfers from checking or savings accounts
- Payments collected inside Q360 — no redirects, no third-party portals
Set It Once. Bill Automatically.
For businesses managing service contracts, monitoring agreements, or maintenance plans, Q360 Payments supports recurring billing schedules and saved payment methods. Customers authorize a card or bank account once, and future invoices process automatically on the schedule you define. Payment information is stored in a PCI DSS Level 1 compliant vault using tokenization — the actual card number is never retained anywhere in your system.
- Recurring billing schedules tied to service contracts and RMR
- Customer payment methods stored as secure tokens — never raw card data
- PCI DSS Level 1 infrastructure — the highest available certification
- A/R automatically applied when recurring payments process
Stop Absorbing Credit Card Fees
When customers pay by credit card, you have the option to pass the processing fee back to them rather than absorbing it yourself. Q360 Payments supports surcharging — automatically calculated, clearly disclosed, and compliant with Visa and Mastercard rules. Q360 handles disclosure at checkout, itemizes the surcharge on the invoice, and automatically excludes debit cards and restricted states.
- Enable surcharging with a single toggle — no manual calculation
- Compliant disclosure shown before payment is confirmed
- Surcharge automatically itemized on invoice and receipt
- Debit card detection prevents surcharges on ineligible card types
- State restriction enforcement handled automatically
Every Payment Posts Itself
This is what makes Q360 Payments different. When a customer pays, Q360 immediately applies the payment to the invoice, updates your A/R balance, and posts the journal entries — including the gross amount, the processing fee, and any surcharge — without any manual input. Your books reflect the deposit before your controller even logs in.
- Payment applied to the matching invoice the moment it clears
- Journal entries posted for gross amount, processing fee, and surcharge — separately
- A/R balance updated in real time — no batch posting, no nightly sync
- Daily deposit statements emailed with full transaction breakdown
- Eliminates the manual reconciliation step that adds days to month-end close
Stop Reconciling. Start Closing.
Q360 Payments turns every payment into a closed loop — collected, applied, and posted automatically. No separate processor. No manual journal entries. No reconciliation backlog at month-end.